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  1. Surveys
  2. 2012
  3. April
  4. E
  5. EDRMS Adoption Survey
0%
Exit Survey »
 
Contact Information
* First Name : 
* Last Name : 
* Email Address (to send the results of the survey to you) : 
 
 
 
* Organisation Name
   
 
 
 
* Which is your industry?
 
 
 
Total staff
 
<500
 
500-999
 
1000-1999
 
2000-4999
 
5000-9999
 
10000-19999
 
>20000
 
 
 
* Total EDRMS licences?
 
<500
 
500-999
 
1000-1999
 
2000-4999
 
5000-9999
 
10000-19999
 
>20000
 
 
What was the percentage of users creating records achieved?
20 40 60 80
Users creating records (%)
-
 
 
What was the level of users creating, editing or viewing records?
20 40 60 80
Users creating, editing or viewing (%)
-
 
 
What was the level of records captured as a percentage of those desired to be captured?
20 40 60 80
Level of records captured(%)
-
 
 
What parts of the lifecycle of a record did you greater than 80% adoption?
Archiving and disposal Scanning in records Storing final version of a record Revising editions of a record Creating the record in the EDRMS
Part of the lifecycle of a record with >80% adoption.
-
 
 
What was the level of recordkeeping maturity achieved?
Hard copy storage and retention with electronic controls Hard copy and electronic storage and retention for active records With imaging of electronic documents and task tracking and routing Able to capture native functions with other applications and complex workflow capabilities Interface with ERPs, providing business process management and collaboration Full knowledge management and collaboration
Level of recordkeeping maturity
-
 
 
What relative level of adoption did you reach?
20% of expectations 40% of expectations 60% of expectations 80% of expectations
Other
-
 
 
 
You will now be asked questions about the importance of building specific skills for different groups in your organisation and the degree of satisfaction you had about the level of skill reached.
 
 
 
End Users
 
 
ImportanceSatisfaction
Not ImportantVery Important
Not SatisfiedVery Satisfied
1234512345
* Using the business classification scheme
* Understanding what is a record
* Creating, saving, editing and viewing a record
* Applying security
* Applying workflow
* Coping with change
 
 
 
Superusers
 
 
ImportanceSatisfaction
Not ImportantVery Important
Not SatisfiedVery Satisfied
1234512345
* Using the business classification scheme
* Understanding what is a record
* Creating, saving, editing and viewing a record
* Applying security
* Applying workflow
* Process mapping
* Coping with change
* Leading change
 
 
 
Records Team
 
 
ImportanceSatisfaction
Not ImportantVery Important
Not SatisfiedVery Satisfied
1234512345
* Using the business classification scheme
* Applying security
* Applying workflow
* Business process mapping
* Coping with change
* Leading change
* Influencing skills
* Communication skills
 
 
 
* What level of integration if the functionality of the EDRMS was there with business processes? Express your answer as a percentage of the organisation's processes integrated as described.(Total must equal 100%)
Basic functionality used without actively mapping to processes
Business processes mapped and functionality mapped to the processes.
Processes re-engineered to take advantage of functionality.
0
Values must add up to 100
 
 
 
You will now be asked some questions about the importance you placed upon achieving different levels of engagement with end users and with managers and the degree of satisfaction you experienced with the level of engagement.
 
 
 
End user
 
 
ImportanceSatisfaction
Not ImportantVery Important
Not SatisfiedVery Satisfied
1234512345
* Understand what the project was about
* Believe that the project was important
* Prioritise time to learn
* Plan to use the EDRMS
* Use the EDRMS well
 
 
Manager
 
 
ImportanceSatisfaction
Not ImportantVery Important
Not SatisfiedVery Satisfied
1234512345
* Understand what the project was about
* Believe that the project was important
* Prioritise resources to the project
* Plan to implement the EDRMS in their business unit
* Ensure people are using the EDRMS as intended
 
 
What level of capability resource did you use in these roles?
New to the role Working knowledge of the discipline At least one successful project of similar size Several successful projects Recognised thought leader Did not use
* Change Management
* Communications
* Project management
* Records management
* Training
 
 
How realistic were the following:
Insufficient Sufficient Ample
* Logical planning sequence?
* Elapsed time available to execute the plan?
* Number of resources available to execute the plan?
* Quality/experience of resources to execute the plan?
 
 
 
* What level of executive support was there?
 
Senior executives visibly supported the rollout by providing adequate budget and resources.
 
Senior executives visibly supported the rollout by making presentations and engaging the project team and staff making it clear that this was a priority project.
 
Senior executives did not support the rollout adequately with budget and resources.
 
Senior executives did show visible support for the rollout.

 
 
 
* Please rank (1-3) the following in order of reason for the rollout:
Compliance
Productivity
Risk reduction
Return on investment
 
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