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  1. Surveys
  2. 2005
  3. May
  4. F
  5. FDMS Regional Survey
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Dear Regional Contact:



The Office of Environmental Information (OEI) is seeking your input regarding the transition of existing docket business processes to the eRulemaking Initiative's Federal Docket Management System (FDMS). OEI recognizes that each regional program office has special docketing needs. The purpose of this questionnaire is to identify these special needs and to develop strageties within FDMS to meet those requirements.



It will take approximately 5 minutes minutes to complete the questionnaire.


Your participation in this study is completely voluntary.

If you have questions at any time about the survey or the procedures, you may contact Sheila Boyd at 678-749-7426 or by email at the email address specified below.


Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.
 
 

* What Region do you support ?
 
 

* Please select your affiliated program office from the list below. You may select multiple options.
 
Air and Radiation
 
Enforcement and Compliance
 
Federal Facilities
 
NPL
 
Pesticides
 
RCRA
 
Superfund
 
Toxics
 
Water
 
Other
 

 
 

* Does your program office manage more than one docket collection ?

For example:

If one work unit is responsible for NPL, SFUND, Federal Facilities and RCRA dockets, then the answer would YES.
Yes No
 
 

Does each docket collection have its own numbering scheme ?
Yes No
 
 
 
Please provide a sample of each different numbering scheme. For example: NPL = NPL-2003-0010; SFUND= SFUND-2003-0123
   
 
 

* Do you uniquely number each document within the docket ?
Yes No
 
 

* Does your docket collection currently include non-rulemaking Federal Register notices such as for settlement agreements, information collection requests, or grant availability ?
Yes No
 
 

* Does your docket collection contain any oversized materials or physical items such as microfilm, micrographics, maps, photographs, CDs, VHS tapes, or cassette tapes ?
Yes No
 
 

Please select from the list below any techniques used by your program to link oversized and physical items with the correct paper docket file.
 
File all items together on the same shelf
 
Insert a placeholder into the paper file directing users to a special storage location
 
Use a spreadsheet, database, or other electronic inventory tool to track the location of the oversized/physical item
 
Rely only on human memory - no inventory or special precautions are taken
 
Other
 

 
 

* Does the docket collection contain any copyrighted materials such as journal, newspaper or magazine articles, copyrighted maps or photographs, books or other published scientific studys ?
Yes No
 
 

Does your program have any restrictions on photocopying or scanning copyrighted materials ?
Yes No
 
 
 
Please describe those restrictions here.
   
 
 

* Does your docket collection currently include any administrative records ?
Yes No
 
 

Were you aware that Administrative Records use a different records schedule than docket records ?
Yes No
 
 

* Do Federal Register documents for your program typically contain any of the following requirements ?
 
Require commentors to submit multiple copies of their comments
 
Require comments to be submitted to a location other than where the official docket file is maintained

 
 

* How may comments be submitted to a docket ?
 
US Mail, Express Mail
 
Courier/In-person
 
Email
 
Fax
 
Verbal/Telephone
 
Regulations.gov
 
Other
 

 
 

* Select from the list below the manner(s) in which the public or industry may review supporting materials for a Federal Register document.
 
Make an appointment with the contact named in the Federal Register
 
Visit a public access point at the regional office such as a regional library, records center or hotline
 
Visit offsite locations designated in the Federal Register such as local public libraries, state government offices, or city halls
 
Access the material from the regional website
 
Visit the RPM or Site Manager
 
Email, write or call the contact in the Federal Register and request copies of materials
 
Other
 

 
 

* Does your program office currently perform any scanning for docket activities ?
Yes No
 
 

What is the estimated number of pages your docket office might scan in one year ?
 
Less than a 100 pages
 
Between 100 - 1000 pages
 
Between 1000 - 5000 pages
 
Over 5000 pages
 
 

Is there a dedicated scanner available to the docket office ?
Yes No
 
 

Since your docket does not have its own scan station, are you aware of a scanner your program could borrow on an "as-needed" basis from a neighboring section, office or division ?
Yes No
 
 

* What, if any, roadblocks do you see in implementing a scanning operation ?
 
I don't know how much a scanner costs.
 
I don't know what scanning software to use.
 
I need help selecting a scan station to meet my needs.
 
Regardless of how much it costs, funding will be a problem in my program.
 
There is no place to put the scan station in our offices.
 
There is no one to run the scan station when we need it.
 
Other offices in our program will want to use the scan station making it difficult for my program to complete its objectives.
 
Our IT resources will not support the scan station.
 
I don't know who to contact in IT about implementing a scan station.
 
Other
 

 
 
 
What is the make and model of the available scanner ?
   
 
 

* Please select the docket organizational option below which most closely describes your arrangement.
 
Government employees maintain official docket files at their own desk or file space.
 
Government employees maintain official docket files in a centralized file room/area.
 
Contractors maintain official docket files in a public access space such as a library, records center, hotline, or reading room.
 
Contractors maintain official docket files in a non-public access area such as normal government workspace.
 
 

If your official program docket is maintained by contractors, are you the Task Order Project Officer (TOPO) or are you formally responsible for this contract's management ?
Yes No
 
 

* Do you anticipate needing to add contract resources for FDMS work ?
Yes No
 
 

* Rank the concerns below in order of importance to you with 1 being the most critical.
Identifying or acquiring resources to perform the work
Understanding the technology needs for this initative
Adapting the docket business process for the electronic world
Gaining upper management support
Gaining buy-in from front-line workers
Developing a working relationship with the IT community in my region
Making time in my own schedule to support the implementation
Identifying the correct resources for scheduling training rooms
Identifying who needs to be trained
Developing good communication with the other program dockets in my region
 
 
 
Additional Thoughts or Concerns ?
   
 
Please contact [email protected] if you have any questions regarding this survey.
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