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The Policy Investment Framework (PIF) Survey
The Policy Investment Framework (PIF) has been in place since 2009. It is the process by which the Policy and Strategy Group (PSG) develops and decides on its work program for the coming financial year.
The PIF is modelled on the Science Investment Framework and is driven by DPI’s commitment to having an investment process to optimise investment decisions across the department.
The purpose of this short, ten minute survey is to establish ‘what worked’ in 2011 and recommend possible adjustments for 2012.
To support the survey we’ve provided you with a Process Map outlining the steps in the PIF in 2011 (PDF) and links to some of the artefacts used to support PIF including:
The survey consists of a series of questions about your experience of the process. Key themes are what worked and what can we do better next time.
Please take your time in responding. You can stop and save your responses at anytime and take up where you left off later. We look forward to receiving your input. |
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| 1. What level is your role at DPI? |
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2. What are your perceptions of the PIF process?
Would you say that the 2011 PIF:
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| 3. Complete the following statement:
The best thing about the PIF is... | | |
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Section B - The role of PIF in DPI business
What is your response to the following statements?
4a. The PIF is a useful part of my project planning process: |
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| 4b. The PIF helps me understand how I can contribute to PSG and DPI goals: |
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| 4c. The PIF helps me understand the work program of my branch: |
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| 4d. The PIF is a distraction from my real work: |
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| 4e. The PIF helps PSG ensure we are targeting our work to deliver on DPI priorities: |
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| 4f. The inputs and resources required to complete the PIF in 2011 were proportional to the outcomes of the process: |
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| In response to the statement "The PIF is a useful part of my project planning process", your response was you strongly disagree with this.
Can you please tell us your reasons for this response? | | |
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| In response to the statement "The PIF helps me understand how I can contribute to PSG and DPI goals", your response was you strongly disagree with this.
Can you please tell us your reasons for this response? | | |
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| In response to the statement "The PIF helps me understand the work program of my branch", your response was you strongly disagree with this.
Can you please tell us your reasons for this response? | | |
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| You indicated that you Agree or Strongly Agree that the PIF is a distraction from your real work.
Can you please tell us your reasons for this response? | | |
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| In response to the statement "The PIF helps PSG ensure we are targeting our work to deliver on DPI priorities", your response was you strongly disagree with this.
Can you please tell us your reasons for this response? | | |
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| In response to the statement "The inputs and resources required to complete the PIF in 2011 were proportional to the outcomes of the process", your response was you strongly disagree with this.
Can you please tell us your reasons for this response? | | |
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Section C - Did the PIF process achieve its stated outcomes in 2011?
Two of the outcomes that the PIF process aims to achieve are:
- Resources are allocated to the bundle of highest value projects based on alignment and integration with Victorian Government, DPI and PSG strategies and priorities.
- Resources are allocated to the bundle of highest value projects based on the value of experiments, innovation and capability development where this will put DPI at the forefront of emerging policy areas
5a. To what extent do the projects funded for your Branch through the PIF process align with Victorian Government commitments and DPI and PSG strategy? |
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| 5b. To what extent do you see the PIF process contributing to this outcome? |
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| 6a. To what extent do the projects funded for your Branch through the PIF process enable experimentation and innovation? |
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| 6b. To what extent do you see the PIF process contributing to this outcome? |
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| 7a. To what extent do the projects funded for your Branch through the PIF process enable the building of capability to deal with emerging areas? |
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| 7b. To what extent to you see the PIF process contributing to this outcome? |
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| 7c. How could PIF better enable these outcomes? | | |
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Section D - How efficient was the PIF in 2011?
For the steps below, how would you assess the time you spent on each?
8a. I read and reviewed related material, e.g.,
- DPI Strategic Priorities 2010-13
- PSG Strategy 2010-13
- my branch business plan
- project evaluations
- ministerial statements and WoVG documents
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| 8b. I consulted with other branches in PSG: |
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| 9a. I consulted within my branch and/or my ED: |
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| 9b. I consulted with staff in other DPI Groups: |
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| 10a. I developed the initial content for the spreadsheet: |
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| 10b. I made revisions to the content in the spreadsheet: |
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| 11a. I approved the content submitted in the spreadsheet: |
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| 11b. I attended PIF meetings, e.g., the Directors’ meeting, PSG Exec meetings: |
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| 12a. What is the total estimated hours that you've spent on PIF? | | |
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| 12b. If you feel you spent too much time on certain tasks for PIF, can you please list those tasks and an estimate of how much time you think would be reasonable to spend on those tasks? | | |
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| 12c. Additional comments: | | |
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Section E: How useful were the communications, guidelines and other tools?
Communications and guidance
In relation to the communications and guidance you received would you say that:
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| 13a. The information I received about the PIF process in general was: |
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| 13b. The written guidance I received on how to complete specific PIF tasks was: |
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| 14a. PIF coordinators answered my questions: |
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| 14b. The best format for making a PIF submission is: |
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| 15c. My main suggestions for improving communication about PIF and/or the information and tools provided are: | | |
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Section F: How well did the PIF process work in 2011?
The main phases of the PIF are:- pre-process and introductory communication
- release of Statement of Priorities and proposal development
- Branch heads portfolio assessment and first round savings
- PSG Exec portfolio assessment and further savings
- Presentation to the Secretary and DPI Exec
- Final adjustments and completion
Please review the PIF process diagram to remind yourself of the steps involved.
Of those steps you were involved with or observed, which do you think could be modified to improve the process? Please select the phase that the step belongs to and provide some ideas for changes. |
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16a. Please select a phase in the process where there is a step that you think needs improvement.
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| Which step needs improvement and how could it be improved? | | |
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| 16b. Please select a phase in the process where there is a step that you think needs improvement. |
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| Which step needs improvement and how could it be improved? | | |
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| 16c. Please select a phase in the process where there is a step that you think needs improvement. |
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| Which step needs improvement and how could it be improved? | | |
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| 17. Do you have any final comments about how the PIF process can be improved next year? | | |
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